As the planner or host of your upcoming event, you have a lot on your plate. Between booking vendors, sending out invitations, and making travel arrangements for your guests, it can be easy to forget about one of the most important details: the location. Choosing the perfect outdoor event space can be just as stressful as any other aspect of party planning. Do you want a large open space or a more intimate setting? Are you looking for a rustic vibe or something more modern? To help make your decision a little easier, here are five things to consider when choosing an outdoor event space:
What Are Important Factors in Choosing the Event Venue?
Having a checklist of things you want and need in an outdoor event space will help immensely when beginning your search. Here are some key factors to keep in mind:
1. Size of Space
One of the first things you’ll want to consider is the size of the outdoor event space. How many guests will you be inviting? Do you need room for a dance floor or stage? Knowing the answer to these questions will help you narrow down your search.
If you’re planning a large event, you’ll want to make sure the outdoor event space can accommodate your guest list. On the other hand, if you’re hoping for a more intimate gathering, you may want to consider a smaller venue.
Another thing to keep in mind is the layout of the space. Is it an open concept or are there a lot of nooks and crannies? If you’re planning a seated dinner, you’ll want to make sure there’s enough room for all your guests to be comfortable.
If you’re not sure how many people your outdoor event space can accommodate, ask the venue coordinator. They should be able to give you a rough estimate based on the size of the space.
2. Type of Facilities & Amenities Available
When considering an outdoor event space, it’s important to think about what type of facilities and amenities are available. Do you need access to power outlets? Are there bathrooms on-site and is there an indoor hangout area? What about AV systems or a place to charge phones?
If you’re planning an event that will last all day, you’ll want to make sure there are enough facilities and amenities to accommodate your guests. If the venue doesn’t have what you need, you may have to get creative. For example, if there are no AV systems, you can always rent a portable speaker.
As the planner, you should be aware of all of the amenities that you will need. Naturally, this will mean that you work closely with the event venue coordinator to make sure that everything goes off without a hitch on the day of your event.
Being prepared is the end goal, and if you have all of your ducks in a row, then the event should flow smoothly no matter what outdoor event space you choose.
3. Parking Situation
The parking situation, at times, can be overlooked especially if the venue is in a central location. If you have guests coming from out of town, they may not be familiar with the area and might get lost trying to find the event.
On the other hand, if there is limited parking, it might create a problem for guests who are trying to leave. No one wants to be stuck in traffic after a long day of celebrating.
To avoid any potential problems, it’s important to consider the parking situation before booking an outdoor event space. If you’re not sure about the parking situation, ask the venue coordinator or do a quick Google search.
In most cases, it’s better to err on the side of caution and choose an outdoor event space with ample parking. Your guests will thank you for it.
4. Noise Level & Ambiance
The noise level and ambiance of outdoor event space can make or break your event. If you’re planning a formal gathering, you’ll want to make sure the space is relatively quiet. On the other hand, if you’re planning a party, you might want to consider a venue with a livelier atmosphere.
It’s important to think about the type of event you’re planning and what kind of ambiance you want to create. Once you have a clear vision, you can start to narrow down your search.
If you’re not sure what kind of atmosphere you want to create, ask yourself what kind of event you’re planning. Is it a corporate event, wedding, birthday party, or something else entirely? The answer to this question will help you determine the ideal noise level and ambiance for your event.
5. The Layout of the Property
Finally, knowing the layout of the property like the back of your hand is key when choosing an outdoor event space. If you’re not familiar with the layout, you will now know how to remodel the entire outdoor space into your own.
When you have a better understanding of the layout, you can start to think about how you want to use the space. For example, if you’re planning a corporate event, you might want to consider having a stage for presentations. Or, if you’re planning a wedding, you might want to set up a dance floor in the middle of the property.
The possibilities are endless, but it’s important to have a clear vision before you start the planning process. Once you know how you want to use the space, you can start to look for outdoor event spaces that fit your needs.
Find Your Diamond in the Rough Using These Tips
Narrowing down your search for the perfect outdoor event space can seem like a daunting task. But, if you consider these five factors, you’ll be one step closer to finding the perfect venue for your event.
These five crucial factors can help you find that diamond in the rough that will make your event one remember. And, in the end, isn’t that what we all want?
So, next time you’re on the hunt for an outdoor event space, keep these five factors in mind and you’re sure to find a venue that’s perfect for your event.
Here at The Sixpence, we pride ourselves on being the perfect outdoor event space for any event. From weddings to corporate events, we have everything you need to make your event a success.
Take a tour of our property today and see for yourself why we’re the perfect outdoor event space for your next event!
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It was helpful when you said to consider the parking situation they have. My husband is planning a summer party for his company next month, so he wants to make sure he finds the right outdoor event space to rent for the party. I’ll pass these tips along to him so he can know how to find the right venue.